Understanding Pay Out & Paid Out in eZee Frontdesk

What is Pay Out?

Pay Out refers to the hotel’s personal expenses, such as:

• Newspaper bills
• Telephone charges
• Internet charges
• Miscellaneous expenses

How to Add a Pay Out in eZee Frontdesk

• Click on the Navigation Bar.
• Select Back Office > Payout.
• Click on New to create a new Pay Out.
• Fill in details:
  • Voucher Number
  • Bill To
  • Registration Number / GST Number of Vendor
• Select the charge type for which the payment is being made.
• Enter the amount and click on Add.
• After adding charges, click on Save and add Settlement.
• To preview or print the voucher:
  • Select and Edit the voucher.
  • Click Print for a hard copy.
  • Click Preview to view the Pay Out voucher.

Checking Pay Out Reports

• Navigate to Report View.
• Open the Daily Payable Voucher Report for detailed Pay Out records.

What is Paid Out?

Paid Out refers to expenses paid by the hotel on behalf of the guest, which are later charged to the guest’s account or invoice.

Examples:

• Doctor fees
• Medicines purchased
• Cash against credit card

How to Add a Paid Out in eZee Frontdesk

• Click on the Navigation Bar.
• Select Back Office > Paid Out Vouchers.
• Fill in details:
  • Voucher Number
  • Bill To
  • Registration Number / GST Number of Vendor
• Select the charge type and enter the amount paid to the vendor.
• Click on Add.
• Click Save and add Settlement.
• Since this is a Paid Out voucher, select:
  • The Folio Number to which the charge needs to be posted.
  • The Payment Type through which the hotel made the payment.
• Click Process Payment.
• The charge is posted to the room under Extra Charge, and a Payout Entry is created.

Checking Paid Out Reports

• Go to Report View.
• Open the Daily Payable Voucher Report to see Paid Out details.

How to Create a Payable Charge

• Open Front Desk Configuration.
• Go to Configuration > Extra Charge.
• Click New.
• Enter charge details:
  • Name of Charge (e.g., Telephone Charges)
  • Category
  • Applicable Tax Values
  • Amount (This can be manually entered during a Pay Out)
• Select Payable as it’s an expense.
• Click Save.
• The Payable Charge is now successfully created.